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Displaying Field Names Instead of Field Formats on the Layout

By default, Report Builder represents fields by their format. However, when you have multiple fields on the layout that have the same format, you can change the representation to the field name. When the field name is longer than the field format, Report Builder truncates the field name on the layout.

Also, note that when the field label is the same as the field format, both the label and the field will have the same name. By default, Report Builder underlines the labels. So as long as you leave the labels underlined, you can easily tell the difference between the labels and the fields.

Choose View Field Names. Report Builder displays the field names instead of the field formats on the report layout. Figure 5–3 shows the layout with the field names.

Figure 5–3: Layout with Field Names

When you look at the layout, do not worry about the length of the City–State–PC field. Although its default width of 44 characters seems very long on the report layout, it does not exceed 4 inches, which is the label width.

Preview the report to see how the mailing labels currently appear. Figure 5–4 shows how Report Builder displays the addresses using the layout shown in Figure 5–2.

Figure 5–4: Preview of the Partially Formatted Layout

By default, Report Builder displays the data in one column. However, there are two columns of labels on the label sheet, so you must specify the label size to tell Report Builder to print the addresses in two columns.


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